GDPR Encryption Policy Template

Introduction

An encryption policy is a set of guidelines and procedures that define how sensitive data within an organisation will be encrypted, stored, transmitted, and decrypted.

An encryption policy's purpose is to protect sensitive data from unauthorized access, disclosure, and theft by implementing encryption as a technical safeguard.

Encryption policies are critical for ensuring compliance with data protection regulations such as GDPR, HIPAA, and PCI-DSS, as well as the security and confidentiality of sensitive data.

Objectives

• Decrease the information-related risk to appropriate and acceptable levels.

• Protect the confidentiality, integrity, and availability of digital assets, services, and data.

• Ensure the information is appropriately protected from theft or accidental loss of the device on which it is stored.

• Ensure the information is appropriately protected when transferred from system to system.

• Support secure information sharing and collaboration.

• Observe the critical themes of the Cyber Resilience Framework: Identity, Protect, Detect.

Importance of Encryption Policy

• This policy involves the company's data and other files of assets to ensure that they are controlled in place and to keep them confidential the availability of the data.

• The Critical, required materials must be observed and controlled to secure the organization from fraud, destruction, and misuse.

• The Encryption policy must be followed by all employees, consultants, vendors, or service providers to use data resources. A third party approves these data of software, media, and paper files. This policy also consists of a data network and users who are associated with the organization.

Roles and Responsibilities

• Ensure minimum standards and responsibilities for the encryption of digital assets.

• Ensure that encryption is managed consistently and appropriately.

• Assure senior management, information owners, individuals, and organizations that their information is appropriately protected.

• All users, staff, students, and contractors are responsible for protecting them, adhering to all relevant policies, guidelines, and procedures, and making informed decisions to protect the information that they process.

Data Storage When Encryption Is At Rest

All the digital devices that store, receive, are secured data, and are not located to certify secure/safe data shell and must be approved by encryption methods.

Approved data shells that provide information about classes through a public network that has security data encryption. Files that are encrypted before the storage of devices are not encrypted.

Any devices such as tablets or smartphones connected to a secure clinic network contain or protect data (e-mails) and accept specific encryption standards to protect the devices.

External storage, such as removable drives, backup tapes, etc... has to be protected by information encryption.

Types of Encryptions

1. Symmetric Encryption: It is the method, or a key used for encryption and decryption and, therefore, helps to secure the data from consideration of transfer between sender and receiver.

2. Asymmetric Encryption: This method is kept secret by the owner, which is either authorized or made available to a large public. The data can be transferred without any risk of unauthorized data.

Creating A Encryption Policy

• The Business that compliance the rules and regulations need to stick to them. These tend to the data coded by their demands at a supervisory reach decision which can explore the business into new regions.

• The policy should be specific about what data needs to be encoded. And this is different from compliance conditions and data control of ideas.

• The Encryption Policy is aligned with internal data categorization morality to formulate an effective encryption policy.

Dicing

It's a system of generating a fixed value of length that summarizes a data train or contents of a communication. In other terms, it's also called an encryption policy.

Functions of Dicing

• It's used for encryption to give digital hands and integrity controls.

• It has no security or secret key used; it doesn't supply a private dispatch but can be recreated.

• Representatives of portable partiality.

Examples of Portable Devices

• Flash drives

• Thumb drives

• Memory sticks

• USB hard drives

• Smart Phones

Encryption Techniques Available For Electronic Data Transfers

• Loyola Secure Transfer

• Connecting via an ITS- approved Virtual Private Network (VPN)

• SSH string Transport Protocol(SFTP)

Data Transmission

Data transmissions must be conducted using a Secure Socket position( SSL)or an original encryption protocol pre-approved by IT. Data can be unencrypted on the HSL private network between propensity not connected to a public network(e.g., laptop to flash drive offsite).

Encryption Principles

All encryption technology must meet a minimum standard. Devices or transmissions that fail to meet the measure may not exist recruited to reposit or impart quick data.

• IDEA- 128

• CAST- 128

• SAFER( 128- bit)

Public vital asymmetric encryption,(e.g. SSL)

• RSA( minimum 1024 bit)

• ECC( smallest 384 bit)

Symmetric vital Generation( participated key)

• FIPS 186- 2
• ANSI X9.82

Final Thoughts

Organizations can ensure the confidentiality, integrity, and availability of personal and sensitive information by defining clear encryption guidelines and procedures.Encryption policies are critical in protecting sensitive data in organisations.